So true, so true. Every time I think I've got my structure set up properly, I then do something in haste, and can't find it later. Power user and file manager are two totally different things.

Not all data fits neatly into a hierarchy of boxes.

But, if the person doesn’t know where the file is, Finder has a “Recent” virtual folder right a the top that’ll list all files the person worked on most recent on the top. I often use it to get to screenshots. There’s also a lot of basic operations that are there since the 1990s any power user would know.