I guess my current company’s processes may be easier to deal with than others. That or my position affords me some extra catering to.

The system is currently using a simple app to submit expenses and any issues gets a simple human chat request and a call if requested.

They try to avoid kicking anything back and if they do they make sure it’s reviewed first to make sure that it’s needed and to make sure the reason is understood.

Our company is also very large so I’m not sure how they manage but they do. People rave about the process instead of hating it.

Thanks for the thoughtful reply. To add some color… most expense systems are setup so that the user has to input a couple fields like the category or GL code. Some of the fields might be auto populated. Some companies might not care about the classification but usually the intent is to capture things like travel or software etc. What was described earlier is really not painful for users most of the time but a LLM helps automate so much of it these days.