>> We have had to put guard rails in place to keep people from sending their AI note-takers to the meetings because they don't listen to our CEO when he says not to do that.

I think this is a big issue. Lots of people give zero thought to data privacy and security and it ruins it for everyone else because companies need to switch to a culture whereby you can't run anything without permission. Maybe it's better to monitor remotely and take punitive action against those who are negligently breaking the rules that have been clear to them?